Personalize Your Identity: Gmail Username Change

7 min read

Change Gmail username: Follow steps to edit or create a new account and import data.

Personalize your Gmail username, preserving data and email history, for an email address that reflects your identity and history

Email addresses are an essential part of our digital communication, and having an email username that reflects our identity is crucial. In this article, we will explore the process of changing a Gmail username, providing step-by-step instructions to help you through the process. Whether you’re using a Windows platform, a Mac, or the Outlook Web App (OWA), we’ve got you covered. We will also discuss the possibility of changing the email address and provide tips for importing data to a new Gmail account. So let’s dive in and learn how to update your Gmail username.

Determining the possibility of changing the Gmail username

Before we delve into the steps of changing your Gmail username forwarding address, it’s important to understand the limitations. Gmail typically does not allow users to change their email IDs if they end with “”. However, if you have a G Suite account, there may be options available with the assistance of an administrator. If changing the username or gmail address directly is not possible, we will guide you through the process of creating a new Gmail account and importing your existing data.

Changing the Gmail username

Let’s now explore the steps to change your Gmail username.

Step 1: Logging in to the Google Account

To begin, log in to your Google Account using your existing username and password. This will grant you access to your account settings.

Step 2: Accessing personal info settings

Once you’re logged in, navigate to the personal info tab under settings. Look for the section where you can manage your account details.

Step 3: Navigating to the email section

Within the personal info settings, locate the section that pertains to primary email address. This is where you’ll find the option to modify your email address.

Step 4: Editing the Google Account email

  1. Note: Checking if it is possible to change the email address

Before proceeding further, check if the option to change your email address is available. Gmail does not always offer this feature, but if it is accessible, continue to the next step.

Step 5 (If to change your first gmail account address is possible): Editing the email address and follow the on-screen instructions

If you are able to change your email address, select the edit option and proceed with entering the new email address. Follow the on-screen instructions to complete the process. Keep in mind that you will receive a verification email at the new address, which a verification link you must click on to finalize the change gmail address to change.

Additional Tip: Adding secondary email addresses

As an additional tip, you can also add secondary email addresses to send messages or mail your Google Account. These can serve as alternative contact points or recovery options. To add secondary email addresses, explore the advanced options within the email section of your personal info settings.

Importing data to a new Gmail account

If changing your Gmail username directly is not possible, the alternative is to create a new Gmail account and import your old address and existing data. Here’s how to do it:

Step 1: Create a new Gmail account and log in

Start by creating a new Gmail account. Once the new google account is set up, log in to the new account using the provided credentials.

Step 2: Accessing the account security settings

Within your new Gmail account, locate the account settings. This can usually be found by clicking on the settings icon, often represented by a gear symbol, located in the top right corner of new window of the mailbox.

Step 3: Importing mail and contacts

In the account settings, navigate to the section related to importing mail accounts and import of contacts. This is where you can initiate the data import process for incoming mail from.

Step 4: Entering the old account with email address and granting access

To proceed with the import, enter the email address of your old email account, and follow the prompts to grant access to the same address in the new Gmail account.

Step 5: Selecting import options

Once access is granted, you will have the option to select which data you want to import and contact email. Choose the desired options, such as mail and contacts, and proceed to the next step.

Step 6: Completing the import process

Follow the on-screen instructions to complete the import process. This may take some time, depending on the amount of data being imported.

Step 7: Refreshing the new Gmail account and accessing imported messages

After the import is complete, refresh your new Gmail account to see the imported messages and contacts. You can now your old gmail account and access all your gmail mobile app and existing data using the new Gmail username.


Changing your Gmail username is an important step in maintaining your online identity. Although Gmail does not always allow direct changes to email IDs ending in “,” we have explored alternative methods to help you achieve your desired username. Whether it’s through modifying your existing google account name, or creating a new one and importing data, the process is manageable with the right guidance. We encourage you to follow the steps outlined in this article and take control of your Gmail username. If you have any questions or need further assistance, please don’t hesitate to ask in the comments section.


How do I send an email using Gmail?

To send an email using Gmail, open the Gmail app or website and click on the “Compose” button. Enter the recipient’s email address in the “To” field, add a subject line, write your message, and click “Send” to send the email.

Can I change my Gmail address?

Unfortunately, Gmail does not typically allow users to change their email addresses ending in “”. However, you can create a new Gmail address and import your existing data into the new account. Please refer to the article for detailed instructions on how to change your Gmail username.

What are Google Apps?

Google Apps, now known as Google Workspace, refers to a suite of cloud-based productivity tools developed by Google. It includes applications such as Gmail, Google Drive, Google Docs, Google Sheets, and more. These apps are designed to enhance collaboration and streamline communication and productivity.

How can I create a new Gmail address?

To create a new Gmail address, visit the Gmail website and click on the “Create account” button. Follow the prompts to enter your personal information, choose a new Gmail username, create a password, and complete the account creation process.

How do I access the Gmail app settings?

To access the Gmail app settings on a mobile device, open the Gmail app and tap on the menu icon (typically represented by three horizontal lines) in the top left corner. Scroll down and select “Settings” from the menu. On the web version, click on the gear icon (settings icon) located in the top right corner and select “Settings” from the drop-down menu.

Can I change my Gmail address using the Gmail app?

No, changing your Gmail address cannot be done directly through the Gmail app. You will need to follow the instructions provided in the article to change your Gmail address using the web version of Gmail.

What does the gear icon represent in Gmail?

The gear icon in Gmail represents the settings menu. By clicking on the gear icon, you can access various settings and options to customize your Gmail experience. It allows you to modify your account settings, manage labels, configure filters, and more.

Will changing my Gmail address affect all my Google Apps?

Yes, changing your Gmail address will impact all your Google Apps that are associated with that account. This includes services like Google Drive, Google Docs, Google Calendar, and more. After changing your Gmail address, you will need to sign in to your Google Apps using the new Gmail username.

Yaye Caceres
Article by Yaye Caceres Indie Maker and InboxPro's founder, Yaye Caceres brings over a decade of experience from the digital product industry, SaaS businesses, and tech startups. When not programming, he is reading or enjoying triathlon training.

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